Workforce
Management
Made Simple.
Schedule your team, track hours and distance, manage contractors and approve timesheets — all from one mobile app. Free to start.
Free plan · Up to 5 employees · No credit card required
One app. Every team.
Every shift.
From project scheduling to payroll-ready timesheets — full visibility without the paperwork.
Assign your whole team in one view
Create a project, browse your full roster — own employees and contractors together — tap to assign, set shift times, and send. Everyone gets notified instantly on their phone.
- Own employees and contractor staff in one searchable list
- Set the same time for everyone with a single tap
- Push notifications sent automatically
- Site managers receive their location's team list
Hours and distance.
Accurate every time.
Employees log check-in, check-out, break time, kilometres driven and vehicle type straight from their phone. Managers see everything in real time.
- Check-in / check-out with break time
- Distance tracking — own car, company car or none
- Overtime calculated automatically
- Monthly Excel reports for payroll
Approve timesheets. Export to payroll.
Review pending hours per employee and approve them all with a single tap. Download payroll-ready Excel files per person or for the entire team at once.
- Bulk "Approve All" per employee in one tap
- Per-employee Excel report download
- Download all timesheets for the whole team
- Site managers can approve their own location's team
Automatic check-in when employees arrive on site.
Set a geofence radius around any work site. When an employee enters the boundary, the app automatically records their check-in time. Same for check-out. No manual input required.
- Automatic check-in and check-out via GPS
- Manual Check In / Check Out button with on-site verification
- Rounded hours calculated against scheduled times
- Optional — employers enable geofencing per project
Full control from any browser, on any device.
Everything in the mobile app, now available on your laptop or desktop. Manage your team, approve timesheets, create projects, track attendance and download reports — without picking up your phone.
- Full team management, scheduling and reporting
- Approve timesheets and export payroll CSV
- Real-time attendance and geofencing overview
- Works on any device — no installation needed
Your team speaks any language. Your reports speak yours.
TeamFlow automatically adapts to 7 global regions — time format, date format, distance units and language. Every employee works in their own language, but payroll reports always export in the employer's preferred language.
- 🇪🇺 Europe — 24h, DD/MM/YYYY, km, 11 languages
- 🇺🇸 USA — 12h AM/PM, MM/DD/YYYY, miles
- 🇨🇦 Canada — English + French
- 🌎 South America — Spanish + Portuguese
- 🌏 Asia, Australia & Africa — English
- Reports always export in the employer's language — automatically
Your team speaks any language. Your reports speak yours.
TeamFlow automatically adapts to 7 global regions — time format, date format, distance units and language. Every employee works in their own language, but payroll reports always export in the employer's preferred language.
- 🇪🇺 Europe — 24h, DD/MM/YYYY, km, 11 languages
- 🇺🇸 USA — 12h AM/PM, MM/DD/YYYY, miles
- 🇨🇦 Canada — English + French
- 🌎 South America — Spanish + Portuguese
- 🌏 Asia, Australia & Africa — English
- Reports always export in the employer's language — automatically
Automatic paid hours. No manual calculations.
Set your organisation's pay rules once — weekend rates, night shift bonuses, holiday multipliers. TeamFlow automatically calculates paid hours for every timesheet entry and includes them in your payroll exports.
- Set different multipliers for each day of the week
- Night shift bonus applied to hours worked at night
- Public holiday multiplier for exceptional days
- Payroll export shows both worked hours and paid hours
- Adapts to any country's labour rules
One tap. That's all your team needs.
For employees who don't need project assignment or detailed timesheet entry — just open the app, tap IN, and tap OUT when done. Hours are recorded automatically and sent to the employer for approval.
- Big IN / OUT button — impossible to miss
- Live elapsed time shown while on shift
- Scheduled hours used for pay calculation (not tap time)
- Works alongside full timesheet entry — employees choose their flow
Your staff and contractors. One unified team.
Link multiple contractor agencies to your company. Their employees appear in your team list, clearly labelled by agency — ready to be scheduled, tracked and reported alongside your own staff.
- Link unlimited contractor agencies
- Contractor employees in your team view and reports
- Hours tracked per person regardless of agency
- Mixed teams in every project and schedule
Up and running in minutes
No IT setup. No training sessions. Just download the app and start managing your team today.
Register your company
Sign up in under 5 minutes. Choose your plan, name your company, and get your unique employee and site manager codes. Free plan — no card needed.
Invite your team
Share the employee code or send bulk email invitations. Employees download the app and register in seconds. Contractors link with a single company code.
Manage everything
Create projects, assign employees, set shifts, track hours in real time, approve timesheets and export payroll-ready Excel reports — from your phone or the web dashboard.
Prefer working from your laptop?
The full employer dashboard is available at teamflowapp.io/app — no installation needed. Works on any browser, any device.
Open Employer Web DashboardFree to use · Same account as the mobile app · teamflowapp.io/app
Grow without limits
Start free. Scale as your team grows. All paid plans include a 14-day free trial — no credit card required to start.
- Up to 5 employees
- Hour & km tracking
- Project scheduling
- Excel reports
- Up to 20 employees
- All Free features
- Contractor management
- Bulk invite
- Up to 50 employees
- All Starter features
- Site manager roles
- Push notifications
- Up to 100 employees
- All Basic features
- Multi-location teams
- Shift change alerts
- Up to 150 employees
- All Standard features
- Priority support
- Up to 300 employees
- All Pro features
- Dedicated support
- Unlimited employees
- All Business features
- Custom onboarding
Also available in GBP and USD · Contact us for custom pricing
Workforce Management Insights
Tips, industry news and best practices for running a better team.
Get in touch
Have a question about TeamFlow? We'd love to hear from you.
✉️ teamflowwms@gmail.comGet TeamFlow.
Start free today.
Download on iOS or Android. Free plan with no credit card required. Upgrade anytime as your team grows.
- Free forever — up to 5 employees
- 14-day free trial on all paid plans
- No credit card required to start
- Available in 11 languages